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NYSMATYC Constitution

ARTICLE I. NAME

The name of this organization shall be the New York State Mathematics Association of Two-Year Colleges (NYSMATYC).

ARTICLE II. MISSION

The mission of the New York State Mathematics Association of Two Year Colleges (NYSMATYC) shall be to improve the teaching and learning of mathematics at the two-year college level through professional growth opportunities for its members, to promote and enhance the professional development of its members, and to maintain open communication among mathematics educators at all levels.

ARTICLE III. MEMBERSHIP

1. The membership shall consist of six classes defined as follows:

  1. REGULAR MEMBERSHIP: Regular membership is reserved for teachers in New York State whose current dues to NYSMATYC have been paid. Teachers of mathematics or mathematics related fields employed by a two-year college, or any college level mathematics teacher teaching coursework typically taught in the first two years shall be eligible for regular membership. (NOTE: We intend to include any college math teachers who are interested in involvement in our organization.) Any person who has been a regular member shall always be eligible for regular membership.
  2. RETIRED FACULTY MEMBERSHIP: A NYSMATYC member who has retired from his/her academic position.
  3. ADJUNCT FACULTY MEMBERSHIP: Individuals teaching part-time at a two-year college in New York State shall be eligible for adjunct membership or any college level adjunct mathematics teacher teaching coursework typically taught in the first two years.
  4. ASSOCIATE MEMBERSHIP: Other individuals interested in the objectives of the Association, but not eligible for regular membership, may be designated associate members.
  5. HONORARY MEMBERSHIP: Persons nominated by the Executive Board and elected by a three- fourths majority of those voting at the Annual Meeting shall be given honorary membership.
  6. INSTITUTIONAL MEMBERSHIP: Upon the approval of the Executive Board, institutional membership status may be granted to groups interested in the objectives of the Association.

2. Voting members shall consist of all Regular Members of the organization.

ARTICLE IV. OFFICERS

The officers of the Association shall be:

  1. President
  2. President-Elect
  3. Secretary
  4. Treasurer
  5. Four Regional Members-at-Large, one from each of the four regions
  6. Past-President

ARTICLE V. ELECTIONS

Regionally prepared ballot (members at large)

  1. Elections shall be held annually as prescribed in this Article.
  2. All officers shall be elected by a ballot of the voting constituent membership.
  3. The slate of candidates shall be presented to the voting membership prior to December 1.
  4. The election ballot will contain the names of all candidates nominated and who have agreed to run. For each office in the election, space shall be provided on the ballot for a write-in candidate.
  5. Ballots shall be distributed by the Past-President prior to February. Ballots shall be distributed only to those voting members whose dues have been received by the Treasurer by January 31 or the first business day thereafter.
  6. Those ballots received by the Past-President on or before March 8, or the first business day thereafter, shall be the only ones counted.
  7. Election shall be by plurality.
  8. The Secretary shall inform the candidates of the results of the balloting prior to the Annual Meeting.

ARTICLE VI. TERM OF OFFICE AND VACANCIES

  1. The term of office for the positions of Secretary, Treasurer, and Members-at-Large shall be two years.
    1. The Secretary and Members-at-Large from Region 1 and Region 3 shall be elected in ODD years.
    2. The Treasurer and Members-at-Large from Region 2 and Region 4 shall be elected in EVEN years.
    3. Upon ratification of the NYSMATYC Constitution and Bylaws, ALL four Members-at-Large will be elected to the Executive Board in the next election. Initial terms will be limited to one year for the two Members-at-Large elected out of sequence.
  2. The individual elected as President-Elect shall serve a three-year term: one year as President-Elect, one year as President, and one year as Past-President.
  3. New officers, except Treasurer, shall take office at the end of the Business Meeting following his/her election. The Treasurer shall take office on July 1 following the election.
  4. Vacancies:
    1. If a vacancy occurs in the office of President, the President-Elect shall assume that office for the remainder of the year and then complete his/her own elected sequence of office. The Past-President shall serve an additional year as Past-President
    2. .
    3. If a vacancy occurs in the office of the President-Elect, that office shall remain vacant with members of the Executive Board performing the duties of this office at the request of the President until the next election at which time a President (2 year term) and a President-Elect (3 year term) shall be elected.
    4. If more than one vacancy occurs between yearly elections in the positions of President-Elect, President, and Past-President, the Executive Board shall determine the feasibility of a special election to fill the vacancies or appoint members to the positions until the next election.
    5. If a vacancy occurs in any other position, the Executive Board shall appoint a successor to serve the remainder of the term.

ARTICLE VII. EXECUTIVE BOARD

  1. The Association shall be governed by the Executive Board.
  2. The Executive Board shall consist of the officers of the Association and the Chairs of the Standing Committees
  3. The Executive Board shall:
    1. Determine the dates and sites of all meetings.
    2. Make the arrangements for all meetings, including the selection of guest speakers and the determination of all registration fees.
    3. Authorize all expenditures of the Association.
    4. Prepare the charge for each standing committee.
    5. Confirm the results of all elections.
    6. Fill all vacancies provided for under Article VI.
  4. An Executive Board meeting called by the President shall have a quorum if a majority of the Executive Board members are present.
  5. For any vote required between executive board meetings, the approval of a majority of the Executive Board shall be required.

ARTICLE VIII. MEETINGS

  1. This Association shall have one regular business meeting each year, held at the Annual Conference.
  2. The Executive Board shall determine and distribute the agenda for all meetings.
  3. The voting members present at a business meeting shall constitute a quorum.
  4. Under special circumstances, the Executive Board can call a vote of the membership with three weeks' notice. This vote may be conducted electronically.

ARTICLE IX. AMENDMENTS

  1. Proposed amendments to the Constitution of this Association must be presented at the Annual Business Meeting, and voted on no sooner than the next Annual Business Meeting. Proposed amendments must be submitted to an elected member of the Executive Board at least six weeks prior to the Annual Business Meeting.
  2. The Constitution of this Association may be amended by a two-thirds majority vote of the Regular Members who participate in the vote.
  3. Adopted amendments go into effect upon conclusion of the voting process, unless the amendment specifies otherwise.

ARTICLE X. FINANCIAL CHARACTER OF THE ASSOCIATION

  1. As a non-profit organization, no part of the net income of the Association shall inure to the benefit of or be distributed to nor shall there be the right to receive or be lawfully entitled to receive any pecuniary profit from the operation thereof to its members, directors, officers or other private persons except the Association shall be powered to pay reasonable compensation for services rendered in affecting one or more such purposes and to make payments and distribution in furtherance of the purposes set forth above.
  2. Upon the dissolution of the Association, the Executive Committee shall, after paying or making provision for the payment of all the just debts, obligations and liabilities of the Association, dispose of all of its assets by transfer to such other nonprofit organizations organized and operated exclusively for educational, charitable or scientific purposes as shall, at the time, qualify as an exempt organization of organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as in the judgment of the Executive Committee is best qualified and competent to promote the purposes listed in the Constitution of the New York State Mathematics Association of Two-Year Colleges.

ARTICLE XI. PROCEDURES FOR CONDUCTING AN AFFILIATION VOTE

  1. The proposal for Affiliation, together with accompanying information and ballots, will be sent to the membership at least three (3) weeks prior to the Annual Meeting. The information sent with the ballots must contain a statement of all obligations to NYSMATYC and the proposed organization resulting from affiliation, including those financial and constitutional. There shall also be included statements pro and con the proposed affiliation; these statements will be written at the request of and approved by the Executive Board.
  2. The balloting of the entire voting membership will be supervised by the Past-President of NYSMATYC. Ballots must be completed and returned no later than three weeks after the Annual Business Meeting.
  3. The vote for affiliation must carry by a two-thirds majority of the legal ballots completed and returned.
  4. The procedures for conducting a vote to disaffiliate with an organization will follow steps (1)-(3) above.