Constitution and By-Laws of the
New York State Mathematics Association of Two-Year Colleges

ARTICLE I. NAME

The name of this organization shall be the New York State Mathematics Association of Two- Year Colleges (NYSMATYC).

ARTICLE II. MISSION

The mission of the New York State Mathematics Association of Two Year Colleges (NYSMATYC) shall be to improve the teaching and learning of mathematics at the two-year college level through professional growth opportunities for its members, to promote and enhance the professional development of its members, and to maintain open communication among mathematics educators at all levels.

ARTICLE III. MEMBERSHIP

1. The membership shall consist of six classes defined as follows:

a. REGULAR MEMBERSHIP: Teachers of mathematics or mathematics related fields employed by a two-year college in the State of New York or any college in the State of New York that traditionally grants at least 50% of its degrees at the associate level shall be eligible for regular membership. Any person who has been a regular member shall always be eligible for regular membership.

b. RETIRED FACULTY MEMBERSHIP: A NYSMATYC member who has retired from his/her academic position. This level of membership will be at a rate of $5.00 less, per year, than the dues for a regular membership.

c. ADJUNCT FACULTY MEMBERSHIP: Individuals teaching part-time at a 2-year college shall be eligible for adjunct membership. Adjunct members will not be permitted to vote in elections, but would be eligible for a reduced membership rate.

d. ASSOCIATE MEMBERSHIP: Other individuals interested in the objectives of the Association, but not eligible for regular membership, may be designated associate members.

e. HONORARY MEMBERSHIP: Persons nominated by the Executive Board and elected by a three-fourths majority of those voting at the Annual Meeting shall be given honorary membership.

f. INSTITUTIONAL MEMBERSHIP: Upon the approval of the Executive Board, institutional membership status may be granted to groups interested in the objectives of the Association.

2. VOTING MEMBERSHIP. The voting membership shall consist of all regular members whose current dues to NYSMATYC have been paid.

ARTICLE IV. DUES AND FEES

1. Dues shall be established by a majority of the voting membership in attendance at the Business Meeting upon recommendation by the Executive Board, and shall continue until revised at a subsequent Business Meeting.

The general membership must be notified (through campus representatives or general mailing) of a proposed change in dues at least two weeks prior to the Annual Meeting.

2. There shall be no dues for honorary members.

3. All other dues and fees shall be determined by the Executive Board.

ARTICLE V. OFFICERS

The officers of the Association shall be:

1. President
2. President-Elect
3. Secretary
4. Treasurer
5. Two Members-at-Large
6. Past-President

 

ARTICLE VI. ELECTIONS

1. Elections shall be held annually as prescribed in this Article.

2. All officers shall be elected by a mail ballot of the voting membership.

3. The nominating committee shall present its slate of candidates to the voting membership by mail prior to December 1.

4. The election ballot will contain the names of all candidates nominated and who have agreed to run. For each office in the election, space shall be provided on the ballot for a write-in candidate.

5. Ballots shall be mailed by the Past-President prior to February 12th. Ballots shall be mailed only to those voting members whose dues have been received by the Treasurer by January 31 or the first business day thereafter.

6. Those ballots received by the Past-President on or before March 8, or the first business day thereafter, shall be the only ones counted.

7. Election shall be by plurality.

8. The Secretary shall inform the candidates of the results of the balloting prior to the Annual Meeting.

ARTICLE VII. TERM OF OFFICE AND VACANCIES

1. The term of office for the positions of Secretary, Treasurer, and Members-at-Large shall be two years.

2. The individual elected as President-Elect shall serve a three-year term: one year as President-Elect, one year as President, and one year as Past-President.

3. New officers, except Treasurer, shall take office at the end of the Business Meeting following their election. The Treasurer shall take office on July 1 following election.

4. Vacancies:

a. If a vacancy occurs in the office of President, the President-Elect shall assume that office for the remainder of the year and then complete his/her own elected sequence of office. The Past-President shall serve an additional year as Past-President.

b. If a vacancy occurs in the office of the President-Elect, that office shall remain vacant with members of the Executive Board performing the duties of this office at the request of the President until the next election at which time a President (2 year term) and a President-Elect (3 year term) shall be elected.

c. If more than one vacancy occurs between yearly elections in the positions of President-Elect, President, and Past-President, the Executive Board shall determine the feasibility of a special election to fill the vacancies or appoint members to the positions until the next election.

d. If a vacancy occurs in any other position, the Executive Board shall appoint a successor to serve until the next election.

 

ARTICLE VIII. DUTIES OF THE OFFICERS

1. PRESIDENT: It shall be the duty of the President to:

a. Chair all business meetings and all meetings of the Executive Board.

b. Name all committees and appoint the chairs and members of all committees unless otherwise provided for in these By-Laws.

c. Serve on the Awards Committee.

2. PRESIDENT-ELECT: It shall be the duty of the President-Elect to:

a. Assume the duties of the President in his/her absence.

b. Assume responsibility for the Annual Meeting.

c. Serve on the Awards Committee.

3. SECRETARY: It shall be the duty of the Secretary to:

a. Keep the minutes of all business meetings and all Executive Board meetings, making timely reports of same at the following business meeting.

b. File and maintain all records and official correspondence of the Association, with the exception of the Treasurer's books.

c. Report to all candidates, upon confirmation by the Executive Board, the result of the election prior to the Annual Meeting.

d. Coordinate the activities of the Campus Representatives and aid the Treasurer in all membership drives.

e. Prepare correspondence for the Association at the direction of the President or his/her designee.

f. Serve on the Scholarship Committee.

4. TREASURER: It shall be the duty of the Treasurer to:

a. Keep and maintain the financial records of the Association.

b. Pay all bills of the Association as authorized by the Executive Board.

c. Collect all dues of the Association.

d. Forward to the Past-President by February 5th a list of members who have paid their current dues on or before January 31st.

e. Deliver a Treasurer's Report at each Executive Board meeting and at the Annual Meeting.

f. Organize all membership drives of the Association.

g. Coordinate closely with the efforts of the Secretary in Article VIII, Section 3 d, and of the Past-President in Article VIII, Section 6 b.

h. Prepare a summary report at the end of his/her term, as of June 30, when there is a new treasurer.

5. MEMBERS-AT-LARGE: It shall be the duty of the Members-at-Large to:

a. Collect, edit and prepare for publication (fall and spring of each year) in the Association NEWSLETTER articles and items of interest to the Association.

b. Serve as co-chairpersons of the Publications Committee.

c. Serve on the Awards Committee.

d. Review the Treasurer's books once yearly.

e. Serve on the Scholarship Committee.

6. PAST-PRESIDENT: It shall be the duty of the Past-President to:

a. Chair the Nominations Committee and the Awards Committee.

b. Prepare a ballot for the annual election of officers of the Association, to be mailed by February 12th:

i) enclosed in each envelope shall be the ballot, a brief biography of each candidate, and a return envelope addressed to the Past- President.
ii) the ballot shall provide space for write-in candidates.
iii) the ballots shall remind the electorate that to be valid all return envelopes must be received by the Past President by March 8th or the first business day thereafter.

c. Receive and keep all ballots (with envelopes) cast in the annual election until tallies are verified and confirmed by the Executive Board.

d. Serve on the Scholarship Committee.

e. Execute an affiliation vote, at the direction of the Executive Board, from the mailing of ballots through the determination of the results, even though the Past-President's term expires during this period.

f. Propose sites for future Annual Meetings to the Executive Board at its Fall meeting (two years in advance).

 

ARTICLE IX. COMMITTEES

1. The Standing Committees of this Association shall be:

a. Articulation Committee
b. Awards Committee
c. Curriculum Committee
d. Legislative Committee
e. Nominating Committee
f. Scholarship Committee
g. Professional Development Committee
h. Publications Committee

2. It shall be the duty of the chair of each standing committee to:

a. Chair the meetings of the committee.

b. Coordinate the activities of the committee.

c. Report to the Executive Board on the functions and activities of the committee.

d. Prepare the annual report of the activities of the committee.

e. Prepare the annual budget of the committee.

3. The chairs of the articulation, curriculum, legislation, scholarship, and professional development committees shall be appointed at the Annual Meeting by the incoming President (present President-Elect) following the announcement of the annual election results. The slate of committee chairs shall have been submitted for approval to the elected members of the Executive Board at their meeting prior to the Annual Meeting.

The term of office for each standing committee chair shall begin at the close of the Business meeting at which he/she is appointed and shall be for two years. The chairs of the committees on articulation and curriculum shall be appointed in even- numbered years and the chairs of the committees on legislation, scholarship, and professional development shall be appointed in odd-numbered years.

The maximum number of consecutive two-year terms for appointed committee chairs is two, not including a partial two-year term served to complete the vacated term of a previous chair. If a vacancy occurs in the position of a standing committee chair, the President will appoint a replacement, with the approval by mail vote of the Executive Board, to fill out the remainder of the vacated two-year term.

ARTICLE X. EXECUTIVE BOARD

1. The Association shall be governed by the Executive Board.

2. The Executive Board shall consist of the officers of the Association and the Chairs of the Standing Committees

3. The Executive Board shall:

a. Determine the dates and sites of all meetings.

b. Make the arrangements for all meetings, including the selection of guest speakers and the determination of all registration fees.

c. Authorize all expenditures of the Association.

d. Prepare the charge for each standing committee.

e. Confirm the results of all elections.

f. Fill all vacancies provided for under Article VII.

4. An Executive Board meeting called by the President shall have a quorum if a majority of the Executive Board members are present.

5. To pass a decision by a telephone vote, the approval of a majority of the Executive Board shall be required.

ARTICLE XI. MEETINGS

1. This Association shall have one regular meeting each year, referred to as the Annual Meeting. Other meetings may be arranged by the Executive Board as required.

2. The Executive Board shall determine and distribute the agenda for all meetings.

3. At each Annual Meeting there shall be a Business Meeting.

4. A quorum of each business meeting shall consist of the voting membership present at the business meeting.

5. The voting membership shall be notified of all business meetings at least two weeks prior to the meeting.

ARTICLE XII. AMENDMENTS

The Constitution and By-Laws of this Association may be amended by a two-thirds vote of the voting membership in attendance at any business meeting.

ARTICLE XIII. PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern this Association in all cases to which they are not inconsistent with these By-Laws and any special rules of order which the Association may adopt.

ARTICLE XIV. FINANCIAL CHARACTER OF THE ASSOCIATION

1. As a non-profit organization, no part of the net income of the Association shall inure to the benefit of or be distributed to nor shall there be the right to receive or be lawfully entitled to receive any pecuniary profit from the operation thereof to its members, directors, officers or other private persons except the Association shall be powered to pay reasonable compensation for services rendered in affecting one or more such purposes and to make payments and distribution in furtherance of the purposes set forth above.

2. Upon the dissolution of the Association, the Executive Committee shall, after paying or making provision for the payment of all the just debts, obligations and liabilities of the Association, dispose of all of its assets by transfer to such other nonprofit organizations organized and operated exclusively for educational, charitable or scientific purposes as shall, at the time, qualify as an exempt organization of organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as in the judgement of the Executive Committee is best qualified and competent to promote the purposes listed in the Constitution of the New York State Mathematics Association of Two-Year Colleges.

ARTICLE XV. PROCEDURES FOR CONDUCTING AN AFFILIATION VOTE

1. The proposal for Affiliation, together with accompanying information and ballots, will be sent to the membership at least three (3) weeks prior to the Annual Meeting. The information sent with the ballots must contain a statement of all obligations to NYSMATYC and the proposed organization resulting from affiliation, including those financial and constitutional. There shall also be included statements pro and con the proposed affiliation; these statements will be written at the request of and approved by the Executive Board.

2. The balloting will be supervised by the Past-President of NYSMATYC. Only mailed ballots will be counted and must be postmarked no later than three (3) weeks after the close of the Annual Meeting in (1).

3. The vote for affiliation must carry by a two-thirds majority of the legal ballots completed and returned.

4. The procedures for conducting a vote to disaffiliate with an organization will follow steps (1)-(3) above.

Revised April, 2005